Scenario

Commercial Lease (Rental Bond)

This flow covers rental or fit-out security for commercial tenancy. It replaces cash or bank cheques with a digital, verifiable guarantee and manages lifecycle from issue to release.

Applicant
Tenant or corporate lessee creating the request.
Beneficiary
Landlord / property manager receiving and enforcing the guarantee.
Issuer
Financial institution issuing the guarantee (bank or equivalent).

Required documents

  • Company details, ABN/ACN, authorised signatories
  • Requested amount, expiry/evergreen terms, and special conditions

  1. Register & Verify (CDD)

    Create organisation profile and complete identity checks for authorised signers.

    • Account registration & email verification
    • Director/authorised signatory verification
    • CDD approval confirmation (automated status in ARCaml)
    Go to CDD

  2. Draft & Submit Request (ARCgx)

    Enter lease details, amount, expiry settings, and attach required documents.

    • Populate beneficiary details (landlord entity, property)
    • Select wording template (landlord or standard) and conditions
    • Internal approvals route to finance/legal if needed
    Open ARCgx

  3. Issue, Share & Acknowledge

    Issuer delivers the digital guarantee into ARCgx; beneficiary is notified with secure access.

    • Instant verification (format, issuer, value, expiry)
    • Beneficiary can accept/decline; audit trail recorded
    • Automated status updates to applicant

  4. Lifecycle: Amend / Extend / Release

    Manage changes and closure with guided flows and evidence packs.

    • Amend value/date via routed approvals
    • Expiry alerts and evergreen checks
    • Release workflow with evidence and counter-signing

What you get

  • Replace cash/security deposits with a digital guarantee
  • Reduce errors as all the parties can interact on a signle platform
  • Clear audit trail for acceptance and release
  • Automated reminders for expiries and extensions
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